Stewart-Moore Solicitors Ltd (“SMS”) takes your privacy seriously and is committed to transparency regarding our use of personal data. SMS is a “data controller” for the purpose of the relevant legislation and we are engaged in the “processing” of personal data. In this context “processing” means any operation that may be carried out in relation to personal data including the collection, recording, sharing, storage and deletion of such data.
Our use of personal data
We use personal data as necessary for the provision of the services we provide to our clients. This includes (but is not limited to) running files and cases generally, liaising with third parties (e.g. Counsel’s chambers, courts and tribunals, experts, our accountants and insurers) and our regulators and other statutory bodies.
Legal basis for using your personal information
Our legal basis for the processing of personal data is our legitimate business interests, although we will also rely on contract, legal obligations and consent for specific uses of data.
We will rely on contract if we are negotiating or have entered into a legal contract or an engagement for legal services with you, your organisation or an affiliated legal entity.
We will rely on legal obligations if we are legally required to hold information on you to fulfil our legal or regulatory obligations.
In addition to the above, we may use your personal data where you have provided your consent to such use or we are otherwise required to do so in compliance with our regulatory obligations.
The information we collect about you
• Data to identify you, including your name and contacts details (telephone numbers (business and personal), email addresses, postal addresses and fax numbers, passport, driving licence, ID card information and utilities bills);
• Details of your bank account for the purposes of billing and collections;
• Data provided to us by you in the context of the work we carry out for you; and
• Other information which you have consented to us using.
Who we share your information with
We may share your data with:
• Legal Counsel, correspondent law firms, other legal specialists, consultants, experts, courts, tribunals, regulatory bodies and law enforcement agencies;
• Our accountants and auditors;
• Other parties where we have your express consent for us to do so
How long we hold your data
We will only retain your personal data for as long as is reasonably necessary in the circumstances and in compliance with our legislative and regulatory requirements.
If you do not provide your data to us
If you do not provide the information we may not be able to provide services to you.
How to exercise your information rights including the right to object
As a data subject you have a number of rights regarding the way in which we use your data including the right to:
• Find out if we use your information, the purpose for which we use it and receive copies of your information (a “data subject access request”).
• Have inaccurate/incomplete information corrected and updated.
• In certain circumstances, to have your information deleted or use of your data restricted.
• Exercise the right to data portability (i.e. to obtain a transferable copy of your information we hold to transfer to another provider).
• To withdraw consent at any time where processing is based on consent.
If you wish to exercise any of your data rights, you can call us on 020 7603 1360 or email us on firstname.lastname@example.org or email@example.com or write to us at 71 Milson Road, London W14 0LH.
If you make an enquiry through the site, we may collect certain basic information about you, including your business name, address and contact numbers, sector details and individual contact details and e-mail addresses. Other optional information may also be collected. We reserve the right to discontinue your access to the site at our discretion.
Other than with our own group entities we do not share, transfer or sell any information collected by us. Except as required by law, we will not, without your consent, forward information collected about you to any third parties other than within our group.
When you use this site we will issue a ‘cookie’ to your computer. A cookie is a small program that allows us to identify use of the site by your computer. It notes the different areas of the site accessed by your computer. Information collected by the cookie will be used by us to help us to develop our site. If you do not wish to use the cookies, you can amend the settings on your internet browser so that it will not automatically download cookies. This will not prevent you from accessing or using our website.
We monitor visits to our website and record the IP addresses of visitors to our website. This information does not identify you as an individual, and allows you to navigate our website more easily.